CAREERS

Join our team

If you are a talented individual with a passion for construction, we might have a place for you on the Bjork team. We’re looking for experienced professionals who share our values of integrity, solution creation and collaboration. Our focus is on building long-term relationships to foster repeat business.

We offer a competitive salary, benefits and profit sharing.

CAREERS

PROJECT MANAGER ASSISTANT

Bjork Construction is a family run, construction company. We have been in business since 1988. We take pride in our work. Our reputation is built on honesty and integrity. If you share these same values, we would love to see your resume! We are growing and looking to hire an experienced Project Manager Assistant to join our team!

The Project Manager Assistant is responsible for fully supporting the Project Manager. The role is comprised of day-to-day administrative/back-office aspects required to manage construction projects assigned to the PM. This includes plan reviews, Submittals, RFI’s, change orders, working with material and subcontractors, review of scopes, and preconstruction items. The ideal candidate will have experience as a Project Manager Assistant working in partnership with a Project Manager for either a general contractor or a subcontractor in the construction industry.

Essential duties and responsibilities:

  • Communication with the PM daily on task is required
  • Organize and update project paperwork; know total scope and requirements of the project
  • Create purchase orders and subcontracts as required
  • Maintain a confidential, organized, and secure method/system for any budgets, proposals, schedules, RFIs, submittals, and information on suppliers and other reference material related to the projects; ensure these key documents are readily accessible to appropriate individuals on an as-needed basis
  • Document and file any changes (at the direction of the Project Manager) with other project documents
  • Communicate effectively using standard construction terms
  • Use digital photography and digital editing
  • Track invoices and costs
  • Submit regular financial reports to the project manager (using Sage)
  • Apply general bookkeeping knowledge
  • Visualize, analyze, and communicate project scope of work, prepare preliminary cost estimates/budgets/schedules, and prepare quantity surveys/take-offs if requested
  • Solicit bid invitations, distribute, and manage bid plans and documents; communicate with subs; prepare RFP/RFI, qualify and analyze bids
  • Manage WBE, DBE, SBE, and/or MBE participation and recordkeeping
  • Keeping track of invoices and costs is the duty of the assistant project manager, who will submit regular financial reports to the project manager
  • Assemble and/or process monthly billing applications
  • Code invoices in Paperless and send for approval to the project manager; these are to be done weekly so all costs are up to date
  • Visualize, analyze, and communicate project scope of work
  • Assist with change order pricing and compiling of information
  • Maintain and update schedules for duration of jobs – use Microsoft Project
  • Expedite deliveries to parallel construction scheduler
  • Obtain and distribute construction drawings and specifications
  • Preparing submittals and shop drawings in complete submittal packages
  • Maintain submittal and RFI logs
  • Review and redline shop drawings

Must have the ability to understand:

  • Accounting and financial reports
  • Read plans and submittals
  • Code job cost to projects
  • Budget nuances to create useful reports
  • Lien and lien release process; manage the notice to owner process
  • Contract documents (must ensure they are properly filed and scanned into the system)

 Job requirements:

  • Team oriented and able to work with a complex systems
  • Ability to multi-task, establish priorities, and work independently under pressure
  • Ability to work in a fast-paced, tight deadline-oriented environment
  • Excellent organizational skills
  • Excellent written and verbal communication skills – articulate and diplomatic manner
  • Able to demonstrate initiative and a proactive approach to daily tasks
  • Quick learner
  • Attention to detail and accuracy for all work Methodical, accurate and consistent attention to detail
  • Excellent organizational skills
  • Able to manage sensitive and sometimes confidential information
  • Self-motivated and able to take responsibility
  • Punctual and reliable
  • Able to build good relationships at all levels, internally and externally

 

Computer Skills and Experience:

  • Intermediate proficiency in MS Word, Excel, and Outlook
  • Comfortable with Microsoft Teams
  • Intermediate to Advanced experience with Blue Bean, Plan Grid, Microsoft Project and SAGE

Education and Experience: 

  • Minimum 3-5 years related Assistant PM experience or equivalent in the construction industry
  • AA Degree in Construction or a related field is a plus
  • BA in Construction or related field is a plus, plus

If interested, please send your resume and a cover letter to Mary Beth at mbricchio@bjorkconstruction.com